NCUCC MEETING MINUTES
March 12, 2002
Hosted by:  PWC
Location:  PWC Office
Fayetteville, NC
 
1.                  Call to Order – meeting called to order at 10:00 a.m. by Keith Reid.  Fayetteville PWC was the host of the meeting location and supplied lunch.
 
2.                  Old Business
a.                  Treasurer’s Report – The account balance for the NCUCC as of February 28, 2002 is $522.25.  Since the last report there was one check written to Biltmore Estate as a deposit for the NCSCUCC dinner on May 9, 2002.
 
b.                  Next Meeting - the next meeting will be the joint conference in Asheville May 9-10, 2002
 
 
c.                  Meeting Locations for 2002
 
May 8-10 – Joint NC/SC – Asheville
July 9– City of Charlotte – Charlotte
September 10– Cablevision  - Southern Pines
November 12– Dominion Power - Roanoke Rapids
 
Committee Reports –
 
Joint conference
1.      The Final agenda is to be sent out Friday 3/13/02.
2.      Local UCC’s are reminded to bring door prizes.
3.      Give-aways for the bags at registration should be about 150 count, for any questions contact Paulette W.
4.      Busses are to be provided for transportation to Biltmore.
5.      Persons with vendor information should contact Bill D.
6.      Biltmore Tour will be optional and an extra $38 expense.
7.      Encourage local UCC’s to attend.
 
3.                  New Business
 
a.                  NCDOT – Aydren informed the group that NCDOT has let a design build job in Charlotte, NC on I77 north of Charlotte. The NCDOT is looking very close at this project and if successful many more will be let in this manor. One of the key points of this job is the utilities. The Contractor is responsible for all of the relocations whether the utility pays or the contractor pays is critical, because the total costs must be included with the initial proposal.
The TIP is available on the web and he asked that we use these books for programming and planning future construction projects.                                                                          
Aydren also stated the NCDOT will be doing at least as much road construction as last year and that the highway budget has not been impacted by the Federal budget cuts.  Aydren also mentioned there is a lot of information on the NCDOT website (www.NCDOT.org) which includes TIPS, tentative lettings, electronic forms and NCDOT directory and other listings.
 
Nominating Committee- Paulette Warren –NCUCC Chairperson, Bill Deal – Vice Chairperson, Lolya Asbury - Secretary
 
One Call Center –
 
# Of Locate Requests received Year To Date:      168,598
# Of Locate Requests transmitted to Members: 1, 071,692
Web Ticket Entry is 39% of Locate Requests
 
Feb. 2002 received 4.3% more locates that Feb of 2001, but sent out fewer transmissions in Feb. 2002…. due to members updating databases as well as some members going to gridlet notification
Some members who have opted to utilize gridlets have seen a 77% decrease in number of locate requests received from NCOCC.
 
NCOCC is offering funding for Local UCC’s.  The Local UCC is asked to identify a common “damager” to utilities and investigate why the “damager” is damaging lines.  If due to not calling NCOCC, they should form a sub-committee comprised of several various utility representatives and NCOCC Representative to go onsite to speak with the company about Damage Prevention, etc.  NCOCC will fund monies for biscuits, juice, etc.
 
NCOCC has participated in the following Contractor Awareness Breakfast’s: 
 
New Hanover County UCC,
Foothills UCC
Fayetteville/Cumberland UCC
Cabarrus UCC
Iredell UCC
Carteret UCC
 
 
Next NCOCC Board Meeting will be held at the Sheraton at Atlantic Beach, NC.
For more details please contact NCOCC Marketing Reps, Stephanie SaintSing, Amy Marino, or Wendy Bullins.
 
 
 
b.                  Power Companies – Paulette W. wanted to have a copy of a standard specification for joint trench. Anyone able to supply this please contact Paulette.
Duke Energy expressed a concern about pole transfer consistency. – NJUNS was suggested.
 
c.                  Gas Companies –no comment   
                                                                                                                                               
 
d.                  Telecommunication companies –no comment
 
e.                  CATV – no comment.
 
 
f.                    Contractors – no comment.
 
g.                  Railroads – no attendance
h.                  Locate companies – no attendance
i.                    Local UCC’s – Just a reminder that the OCC has funds to help facilitate the programs to reduce damages. Some of the prime examples are the contractor’s breakfast and the Contractor’s Supper. The Wilmington UCC is supposed to be one of the best. For suggestions on how best to proceed call the OCC representatives.
 
Program – Automated design utilizing GIS and computer programming.  The program showed how modern computer tools simplified a several hour process of supplying power to a subdivision or any service point could be accomplished in about 20% of the time required to by conventional methods.
 
 
4.                  Meeting adjourned at 12:00
 
5.                  Lunch – lunch provided by Fayetteville PWC