NCUCC MEETING MINUTES
January 8, 2002
Hosted by:  CP&L
Location:  CP&L Office
Raleigh, NC
 
1.                  Call to Order – meeting called to order at 10:00 a.m. by Keith Reid.  Keith thanked CP&L for hosting the meeting and for providing the meeting location.
 
2.                  Old Business
a.                   Treasurer’s Report – George Glenn reported the account balance for the NCUCC as of October 1, 2001 is $1,522.25.  There are no outstanding expenses or checks. George has agreed to be a central point of collection and dispersing of funds associated with the NC/SC Conference.
 
b.                  Next Meeting - the next meeting on March 12, 2002 will be hosted by PWC in Fayetteville, NC. 
 
c.                   Meeting Locations for 2002
 
January – CP&L - Raleigh
March 12 – PWC – Fayetteville
May 8-10 – Joint NC/SC – Ashville
July 9– City of Charlotte – Charlotte
September 10– Cablevision  - Southern Pines
November 12– Dominion Power - Roanoke Rapids
 
Committee Reports – none
 
3.                  New Business
 
 
a.                   NCDOT – Aydren informed the group that NCDOT had let in excess of one billion dollars in projects in 2001. This includes about 120 million in resurfacing funds. The NCDOT needs to increase the resurfacing schedule to keep up with the necessary road maintenance, and the utility owners can help out by referring to the resurfacing schedules in their counties and making any necessary repairs or improvements prior to the resurfacing work. The TIP is available on the web and he asked that we use these books for programming and planning future construction projects.                                                                           
Aydren also stated the NCDOT will be doing at least as much road construction as last year and that the highway budget has not been impacted by the Federal budget cuts.  Aydren also mentioned there is a lot of information on the NCDOT website (www.doh.dot.state.nc.us) which includes TIPS, tentative lettings, electronic forms and NCDOT directory and other listings. There is a new R/W form (16.3) for trenched in cable. See the attached document.
 
One Call Center –
 
There will be an OCC board meeting on 1/18/02 at 8:00 am at the Grandover Resort in Greensboro, NC, and an open house at the OCC after the meeting. Everyone is encouraged to attend.
 
It should be noted that even though there was snowstorm on Thursday, 1/03/02, the OCC still received 1800 ticket requests. All of the tickets were processed from remote locations w/o any inconvenience to the customers.
 
Total Tickets for Month of October 70,238
                        Transmissions for Month of October 457,773
 
Total Tickets year to date up to December 1,140,971                           Transmissions year to date up to December 7,430,314
 
b.                  Power Companies –
 
 
c.                   Gas Companies –      
I have attached a copy of the Eastern NC project map with the minutes and noted below are some facts about the Eastern NC Project
Facts (approximate):
Phase 1: 124 miles transmission; 74 miles distribution; 50 million
dollar cost; construction began in late 2001 and is scheduled for completion in the summer of 2002
 
Phases 2 - 7: 195 million dollar, transmission and distribution
project installed from summer 2002 to summer 2004 or when funds are depleted, whichever happens first.
                                                                                                                                                
 
d.                  Telecommunication companies – Verizon and NCDOT are working together to help reduce pedestal damage by mowing crews. There is a trial marking procedure being tested in the mountain area to help avoid hitting the pedestals. See the attached document with the minutes.
 
 
e.                   CATV – no comment.
 
 
f.                    Contractors – no comment.
 
g.                   Railroads – no attendance
h.                   Locate companies – no attendance
i.                     Local UCC’s – Just a reminder that the OCC has funds to help facilitate the programs to reduce damages. Some of the prime examples are the contractor’s breakfast and the Contractor’s Supper. The Wilmington UCC is supposed to be one of the best. For suggestions on how best to proceed call the OCC representatives.
 
4.                  Program – “Locate Screening ” by Miguel Rodriguez
Miguel Rodriguez gave a presentation on the CP&L ticket screening program and showed how the program works and how much of a benefit it can be to a company. They were able to cut their locate requests by about 20%. They are able to screen an average of 1800 tickets a day with four ticket processors, supervisory personnel, accurate up to date maps and an automated computer system.
 
 
5.                  Meeting adjourned at 12:00
 
6.                  Lunch – lunch provided by CP&L